| Notes : | ||
| 1. | A member entitled to attend and vote at the above Meeting is entitled to appoint one or more proxies to attend and vote instead of himself / herself and the proxy need not be a Member. The Company must receive proxy form(s) not less than 48 hours before the Meeting. | |
| 2. | Register of Members shall remain closed from 16th June, 2010 to 1st July, 2010 (both days inclusive). | |
| 3. | The relevant Explanatory Statement, pursuant to Section 173(2) of the Companies Act, 1956 in respect of the Special Business is annexed hereto. | |
| 4. | The Board of Directors of the Company in its meeting held on 30th October, 2009 had declared interim dividend of Rs 2.25 per ordinary share of the Company and paid the same to those members or their mandatees, whose names stood registered as beneficial owners / members of the Company as on 17th November, 2009. | |
| 5. | The Final Dividend of Rs.3.25 per ordinary share of the Company, as recommended by the Board, if declared at the ensuing Annual General Meeting, will be paid, subject to the provisions of Section 206A of the Act, on or after 9th July, 2010, to those members or their mandatees whose names stand registered in the Company’s Register of Members: |
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| a. | as Beneficial Owners as at the end of business on 15th June, 2010 as per the lists to be furnished by National Securities Depository Limited and Central Depository Services (India) Limited in respect of the Shares held in Electronic Form, and | |
| b. | as Members in the Register of Members of the Company after giving effect to valid share transfers in Physical Form lodged with the Company or the Share Transfer Agent on or before 15th June, 2010. The Instruments of Share Transfers, complete in all respects, should reach the Share Department of the Company at 9/1, R. N. Mukherjee Road, Kolkata-700 001 or the Share Transfer Agent of the Company i.e. MCS Ltd., Unit: Kesoram Industries Ltd., 77/2A, Hazra Road, Kolkata-700 029 well before the Book Closure date as stated above. | |
| 6. | In order to avoid the risk of loss / interception of dividend warrants in postal transit and/or fraudulent encashment of dividend warrants, Shareholders are advised to avail of National Electronic Clearing Service (NECS) facility whereby the dividend will be directly credited electronically to their respective Bank accounts. This will ensure speedier credit of dividend. | |
| NECS essentially operates on the new and unique bank account number, allotted by banks post implementation of Core Banking Solutions (CBS) for centralized processing of inward instructions and efficiency in handling bulk transactions. In this regard, if you hold shares in electronic form, please furnish the new Bank Account Number allotted to you by your bank after implementation of CBS along with a photocopy of a cheque pertaining to the concerned account, to your Depository Participant (DP) at your earliest convenience. If you do not provide your new account number allotted after implementation of CBS by your bank, to your DP, please note that ECS to your old account may either be rejected or returned. | ||
| Shareholders holding shares in physical form with a Bank Account covered under CBS may inform the Share Department of the Company / Share Transfer Agent to avail benefit of NECS. | ||
| 7. | Members, holding shares in physical form, are requested to notify the change in address, if any, to the Share Department of the Company / Share Transfer Agent and the name of the Bank(s) with account number(s) for inscribing it on the face of dividend warrant(s) to avoid the fraudulent encashment of the same. Members holding Shares in Electronic form should send the above information to the respective Depository Participant only. | |
| 8. | In case the mailing address mentioned on this Annual Report is either without PIN Code or with incorrect PIN Code, members are requested to kindly inform the Share Department of the Company / Share Transfer Agent or the respective Depository Participant(s), as the case may be, their PIN Code immediately for speedy and proper delivery. | |
| 9. | Members, who are holding Shares, in physical form, in identical order of names in more than one Folio, are requested to apply to the Share Department of the Company / Share Transfer Agent along with the relevant Share Certificates for consolidation of such Folios in one Folio. | |
| 10. | As per provisions of the Companies Act, 1956 (Act), facility for making nominations is now available to Individuals holding shares in the Company. The Nomination Form–2B prescribed by the Government for the purpose, can be obtained from the Share Department of the Company / Share Transfer Agent. | |
