| Notes : | ||
| 1. | A Member entitled to attend and vote at the above Meeting is entitled to appoint one or more proxies to attend and vote instead of himself/herself and a proxy need not be a Member of the Company. The Instrument of Proxy must be lodged with the Company not less than 48 hours before the Meeting. | |
| 2. | The Register of Members shall remain closed from 30th June, 2012 to 11th July, 2012 (both days inclusive). | |
| 3. | The relevant Explanatory Statement, pursuant to Section 173(2) of the Companies Act, 1956 ("the Act") in respect of the items of Special Business is annexed hereto. | |
| 4. | A Dividend of Rs. 1.00 per Ordinary Share of Rs. 10, as recommended by the Board, if declared at the forthcoming Annual General Meeting, will be paid, subject to the provisions of Section 206A of the Act, on or after 18th July, 2012, to those Members or their mandatees whose names stand registered in the Company's Register of Members : | |
| (a) | as Beneficial Owners as at close of business on 29th June, 2012 as per the lists to be furnished by National Securities Depository Limited and Central Depository Services (India) Limited in respect of shares held in electronic form, and; | |
| (b) | as Members in the Register of Members of the Company after giving effect to valid share transfers in physical form lodged with the Company or the Share Transfer Agents on or before 29th June, 2012. Instruments of Share Transfers, complete in all respects, should reach the Share Department of the Company at 9/1, R. N. Mukherjee Road, Kolkata 700 001 or the Share Transfer Agents i.e. MCS Ltd., Unit: Kesoram Industries Ltd., 77/2A, Hazra Road, Kolkata 700 029 well before the Book Closure date. | |
| 5. | In order to avoid the risk of loss/interception of dividend warrants in postal transit and/or fraudulent encashment of dividend warrants, Members are advised to avail of the National Electronic Clearing Service ("NECS") facility. This facility will enable direct credit of the dividend electronically in their respective Bank Accounts and thus ensures expeditious credit of dividend. | |
| NECS essentially operates on the unique bank account number allotted by banks, post implementation of Core Banking Solutions ("CBS"), for centralised processing of inward instructions and more efficient handling of bulk transactions. In this regard, if shares are held in electronic form, Members should furnish the new unique Bank Account Number allotted to them by their Bank along with a photocopy of a cheque pertaining to the concerned account, to their Depository Participant (DP) no later than 29th June, 2012. Members are advised that should the Company not receive their CBS compatible unique bank account number, any electronic credit sent by the Company to their old bank account may either be rejected or returned. | ||
| Members holding shares in the physical form with a CBS compatible Bank Account Number should inform the Share Department of the Company/Share Transfer Agents of such Number no later than 29th June, 2012 to avail of the benefits of NECS. | ||
| 6. | Members holding shares in the physical form are requested to notify change of address, if any, to the Share Department of the Company/Share Transfer Agents. Members not availing of the NECS facility are requested to advise the Company of the Bank name and Account Number to which they intend lodging the dividend warrant. These details will then be inscribed on the face of the Dividend Warrant to avoid fraudulent encashment. Members holding shares in Electronic form should send the above information to their respective Depository Participants only. | |
